Privacy Policy

Welcome to Agent Xenon, an AI-powered recruitment automation platform developed to streamline hiring processes across industries. This policy outlines how we collect, use, store, and protect your data when you use our platform.

1. Information We Collect

When using Agent Xenon, we collect and process the following types of information:

Job Posting Data

Job title, description, role, designation, and other metadata provided by the organization representative.

Applicant Information

Manually entered or uploaded details including:

• Name, email, address, phone number
• Resume/CV and cover letter
• Educational background and professional experience
• Skills, certifications, and other qualifications

Interview Process Data

• Assignment to specific interview rounds (Screening, Assessment, Meeting)
• Evaluation results (AI prompt to evaluate assessment round results), qualification criteria (AI prompt for screening round), interviewer email (organization employee)
• Interview rounds details: cut off margin to clear rounds, round expiry date, interview questions, round type (Screening, Assessment, Meeting)

2. How We Use the Data

The data collected is used for the following purposes:

• Automating the recruitment workflow, including screening, assessments, and meetings
• Matching applicant profiles with job requirements (screening round)
• Enabling resume parsing and manual data entry for applicant tracking
• Storing and organizing candidate information for organization representative review
• Improving hiring efficiency through data-driven recommendations and evaluations

We do not sell or share personal applicant data with third-party advertisers.

3. Data Retention

Applicant and job data will be retained for as long as it is required for recruitment purposes or as requested by the organization representative.

Data can be deleted upon request by the employer or in accordance with the organization's data retention policies.

4. Data Security

We implement strict security measures to protect your data:

• Encrypted storage of sensitive information such as passwords
• Secure access control and user authentication
• Regular security audits and compliance reviews

5. User Responsibilities

Organization Representative are responsible for ensuring that all uploaded applicant data is obtained legally and with proper consent.

Applicants are encouraged to verify and review their submitted information.

6. Compliance

Agent Xenon complies with applicable data protection regulations, including but not limited to:

• General Data Protection Regulation (GDPR)
• Information Technology Act, 2000 (India), where applicable
• Other local or industry-specific privacy standards

7. Contact Us

For questions about this policy or to request data removal:

Email: support@transcodesolution.com